Role of a Student Organization Advisor

What does ADVISOR mean?

Aware:         An advisor must be aware of what is happening within their group at all times. They should know all problems, events, meetings, etc. and be able to report out on it if asked.

Dedicated:   Advisors must be willing to assist the organization whenever necessary. They should enjoy being associated with the group and is as involved as the group wants them. Over involvement does happen – so be mindful of where the group is at!

Visible:        All advisors should attend meetings when possible (at least once per month) and attend some large-scale events the group hosts or co-hosts.

Informed:     Advisors must be familiar with the rules, policies and regulations of the University, and the bylaws and constitution of the organization. They must be prepared to offer assistance with their interpretation when needed.

Supportive:  Advisors provide encouragement and praise to group members at large and executive board members.

Open:           An advisor must be willing to consider new ideas and approaches although they may not completely agree with them. The organizations are student run – sometimes, advising means letting the group do what they think is best.

Respected:   Advisors will earn the groups respect through being trustworthy and honest, and demonstrating a genuine interest in the welfare of the group.

Role of Advising a Recognized Student Organization (RSO)

While the success of the organization is the responsibility of the students, not the advisor, the role of the advisor is to be a mentor and resource to students, providing feedback and advice in order for students to develop leadership skills and to reflect on what they are learning through their activities. While different advisors have different approaches; all faculty/staff advisors of recognized student organizations are expected to:

• Take an active role in advising the student organization and its’ members by offering guidance to the organization on goal setting, organization management, program planning, problem solving, and group evaluation;
• Know the general purpose of the organization and be familiar with the organization’s constitution and bylaws;
• Have an understanding and ensure organization compliance of all policies and procedures related to students and student organizations;
• Meet with the organization’s president on a regular basis (at least once per month);
• Attend organization meetings when possible (attendance during officer elections and officer transition meetings is preferred);
• Remain informed of all activities sponsored and conducted by the student organization and attend events as feasible (some large social and fundraising events require an advisor or appropriate substitute to be present);
• Serve as the first professional staff contact for the student organization;
• Monitor the organization’s budget on My Widener to ensure that funds are being used appropriately and ensure no deficits accrue;
• Travel with (or find an appropriate substitute for) some student organization trips (may be requested by organization to drive University vehicles);
• Ensure the organization’s constitution and bylaws are updated as needed and that the organization adheres to their governing documents in their operations and management;
• Report to the Director of Student Organizations any activities which may or will violate University policies;
• Assist in purchasing items for the organization and their events using a personal or University-issued credit card, if applicable;