Your account will remain active for 3 major semesters (fall/spring), approximately 18 months. The only change to your account will be that upon graduation, alumni will no longer be able to download the Microsoft desktop applications.

Your account will remain active through the duration of your leave to ensure a smooth return.

Your account will be deactivated on your final day of employment. It is important to review the measures below to save any materials you may need prior to your departure.

If you are retiring with emeritus status, please make sure you have advised HR. You will have continued access to your Widener account with an Alumni license. This includes access to Microsoft web products (you will not be able to download the desktop applications) and OneDrive with reduced storage of 100GB. Please note that you will no longer have access to Teams for file sharing.

If you are leaving your full-time position but remaining in a different capacity such as an adjunct, part-time employee, or student, please make sure you have advised HR. If you are taking courses, a student account will be created for you. If you are moving into a new role at the university and it is determined by HR and your supervisor that you may not continue to access your old M365 account (including e-mail and OneDrive), a new one will be created for you with the appropriate access. Keep in mind, this will be a new account and your previous e-mail will no longer be active.

Review the following decision tree for additional details regarding your account access in a different role.

When your e-mail is deactivated, you will no longer be able to access it, whether on a computer or on a mobile device. If you have e-mails or attachments you need to save, forward them to a personal e-mail address. If you utilize an auto-reply, it will only send until your account is deactivated.

If there are any files on your Widener OneDrive that you need continued access to, you can transfer the files to another personal cloud service such as a personal OneDrive, Google Drive, Dropbox, etc. It is recommended that you not use a thumb drive. You may not transfer any Widener information or data to personal storage accounts.

Your OneDrive files are no longer accessible once your account has been deactivated. If you have files or folders shared with others, communicate that they will need to create a copy to their own OneDrive if they need continued access.

If you are the owner of any Microsoft teams or groups, you will need to transfer ownership. Assign another member of the team or group to “owner” status.

Transfer ownership in Microsoft 365 (scroll to “Add more owners”)

Transfer ownership in Microsoft Teams

Any recurring meetings you have scheduled will no longer be accessible after your account has been deactivated. Please discuss any recurring meetings that reside in your calendar, as they will need to be recreated.

All technology should be returned to the Technology Support Center (TSC) in Wolfgram Memorial Library during TSC business hours. If you are unable to drop off your equipment at the TSC, please make arrangements with the Client Experience team for an alternative return method by reaching out to [email protected] or filling out a QuickTicket.

Please clear any personal information off of your computer(s) before turning them in. You can move your personal documents over to a personal cloud service such as a personal OneDrive, Google Drive, Dropbox, etc. Reach out to the CX team if needed.

No, we do not offer our devices for purchase by any faculty or staff.